Web Conferencing


Zoom, a cloud-based technology, allows faculty, staff and students to have interactions in real time from their computers, laptops, or mobile devices. Zoom's web-based conferencing uses video and audio and is accessible on MacOS, Windows, iOS and Android mobile devices. Zoom also includes free telephone bridging, so you can bring in participants via telephone as well. The Zoom recording feature will allow you to save a session for future reference and download the MP4 recording to your computer. Users can always check the operational status of Zoom.

All Appalachian Users (faculty, staff and students) can create Zoom meetings, free of charge. Log in to Zoom

Zoom in AsULearn

Faculty can also add a Zoom meeting in AsULearn by following these steps.

Log in to AsULearn and go to your course site.

Use the gear icon to Turn editing on.

Click the link to Add an activity or resource.

Under Activity, select Zoom meeting.

Add Zoom Interface

Enter the desired settings and click Save.

Zoom settings

Description: Enter information about your Zoom meeting in the Description field. Include the purpose of the meeting, agenda, and any general instructions on how to prepare or participate for the upcoming sessions. Include expectations for conduct.

Display description on course page: Select the check box to display the online class meeting description on your AsULearn course page.

When: Select options for When only if you wish to select a specific date/time that will generate a unique zoom link for a one-time use Zoom meeting that will expire according to the duration selected. Select the day, month, year, and time (24 hour-clock) from the menus. Skip this option if you will create a Recurring meeting.

Duration: Enter the duration of time in the text field then select a time interval from the menu (minutes or hours recommended). Skip this option if you will create a Recurring meeting.

Recurring: Select the Recurring option if you want students to use the same Zoom link to join your online class throughout the semester (recommended).

Password: Leave blank (use not recommended).

Host video: Whether or not the host of the meeting will have their webcam turned on (default On).

Participants video: Whether or not the participants joining the meeting will have their webcam on by default (default On).

Audio options:

  • Both (recommended, default): Participants can use either a telephone, computer or mobile device to join the meeting audio.
  • Telephony only: Participants must call in to the meeting via telephone.
  • Voip only: Participants can only speak and be heard through a computer or mobile device.

Meeting option: Select the Enable join before host option (recommended) to allow participants to join the meeting before the host does.


If you have questions about Zoom, see the excellent Zoom support site, or call Tech Support at 828-262-6266. For more complex questions or teaching issues, fill out a TechExcel Ticket with as much detail as possible.

Support category: