Google in AsULearn

Uploading to YouTube

Here is the Google Support page that describes how to upload a video file to YouTube using a computer, Android or iOS device.

Google Support Page

YouTube Video & Privacy Settings

Appalachian State's Guielines On Secure Storage and Sharing


Privacy Settings in YouTube

  • Public - Anyone can view the content.
  • Unlisted - Anyone who has the link to the video can view it. Your unlisted videos won’t appear to others who visit the Videos tab of your channel page and shouldn't show up in YouTube's search results
  • Private - A private video can only be seen by you and the users you select. The video won’t appear on your channel or search results and will be invisible to other users.


Many of our faculty are excited about using YouTube with their AsULearn sites, but the privacy settings concern them.  They want to limit the viewing of their YouTube videos to the ASU domain.  By using unlisted as a privacy for videos, viewers could share the link with anyone, so it doesn't feel private enough.  Keeping the video private and adding all the students as viewers seems cumbersome.

Limiting viewers to the Appalachian State University domain

  1. First, the user must make their Google account a Google Plus Account.
  2. Second, the person must link the Google Plus account with YouTube.
  3. After uploading the video, users can then select Private, but Appalachian State University appears in the list as a share. 


Adding a YouTube Video in AsULearn

If you have uploaded a video to YouTube or just want to link to an existing YouTube video, here are the steps for adding that video to your AsULearn web page.


  1. In your course, click 'Add an activity or resource.'

        Editing must be turned on in your course in order to see the "Add an activity or resource" button.

  2. Select 'Page' and click 'Add'

    Videos can be placed in AsULearn nearly anywhere you have a text box. This example shows how to give a YouTube video its own page in your AsULearn site.

  3. Enter a name for your video.
  4. Copy the URL of the video from YouTube.
  5. In the 'Content' section, paste the URL of the YouTube video.
  6. Make the URL a link by highlighting the URL and clicking on the link icon.
    Add link to text
  7. Paste the URL into the Link URL section (1) and add a Title (2); click Insert (3)
    adding link information
  8. Click 'Save and display.'

    save page

  9. The YouTube video will now appear in your AsULearn site.
Voice Typing in Google Docs

Tired of typing?  With Google Voice Typing, your spoken words will almost instantly appear in a Google document.

Note: You need to be using the Google Chrome browser to utlize this feature.

Login to your Google account and go to Google Docs. Select a new document or open an existing document.


On the toolbar click on Tools and select “Voice typing…”


A microphone icon will appear on the left-hand side of your screen.


Click on the 'Click to speak' bubble and begin speaking. You may be asked to allow Google Docs to access your microphone the first time you try this feature.

Your audio will be converted to text.

Additional Information

Google - Shareable Links in Drive

When you upload a PDF or Word file to AsULearn, if you need to make changes, you must delete the original file posted and add the updated file. If you are already using Google Docs, you can create a 'shareable link' to the file, post that link, then if you make updates to the Google file, they are reflected in AsULearn as well, eliminating that need to upload a more current version.

Sharing Google Docs
You can share the Google Docs associated with your Gmail account in a number of ways.

  •     No one - You alone see the file.
  •     Only the people you specify (through their Gmail account)
  •     Anyone who has the link to the document
  •     Public - Anyone can see it

For each of these methods of sharing, you can also determine what rights you give with the share. Each person can be granted the following permissions.

  •     View only
  •     View and comment (only some types of documents allow for commenting)
  •     View, comment, and edit
  •     Owner (all of the above, plus ability to delete it completely)

Steps for Obtaining Shareable Link of Specific File in Google

  1. To share a Google document, you must login to Google and locate the specific file.
  2. Click the Share link in the Google Document.
  3. Click the 'Get Shareable Link' text.

    share in google

  4. HEADACHE Saver - Click MORE!
    We recommend using the "Anyone with the link" option.

    After clicking 'Get Shareable Link, it defaults to sharing within the university with various permissions.
    If you select "Anyone at Appalachian State" the person must be logged into their Appstate Google account to be able to view or edit the file.

    share more in google

  5. By clicking the 'More' link, there are more options available. Some faculty prefer to select "Anyone with the Link" and Can View item in order to avoid the potential Google login issue.

    other share options

Advantages of Linking to Google Document

  • By linking to the file and not uploading it, any changes to the Google document appear in AsULearn.
  • With Google Drive, users have unlimited space, so storage space is not an issue.
  • The AsUlearn course backup stays lean and trim because the file resides on Google Drive.
Closed Captions in YouTube

Google Page on Closed Captions


Subtitles and closed captions open up your content to a larger audience, including deaf or hard of hearing viewers or those who speak languages besides the one spoken in your video. If you already have captions or subtitles, get help editing or removing existing captions.

  1. Go to your Video Manager by clicking your account in the top right > Creator Studio > Video Manager > Videos.
  2. Next to the video you want to add captions or subtitles to, click the drop-down menu next to the Edit button.
  3. Select Subtitles and CC.
  4. Click the Add new subtitles or CC button.
  5. Choose how you want to add or edit subtitles or closed captions to your video

Note: If you’re editing captions created automatically, this will generate a new caption track that includes your revisions.

  1. Go to your Video Manager.
  2. Next to the video you want to edit captions for, click Edit > Subtitles and CC.
  3. Click on the caption track you want to edit.
  4. Click inside any line in the caption track panel and edit the text.
  5. Click Save changes.

Google in AsULearn

YouTube Video Shows Ads

One of the advantages of an educational google account is the freedom from advertisements.

If you upload a video to your Appalachian State account, and Google detects the use of copyrighted material, then advertisements may be displayed.  In the screen shot below, you can see the flag, "Matched third party content"

If copyrighted content was found in your video, then ads may appear on your video.

matched copyrighted material

Google Hangouts

Google Hangouts is Google's free web conferencing tool that allows you to communicate with others on campus or around the globe via video, audio, and text messaging.

Training Materials

Google Drive

Google Drive provides space for storing files.

Training Resources

Frequently Asked Questions (FAQ) about Google Drive


You can set up appointments on your calendar that people can reserve. For instance, professors can have their students reserve time during office hours each week.

Google Help Page