Faculty Support

If you have questions about AsULearn please call the Appstate Tech Support line at 828-262-6266 or, for more complex questions or teaching issues, fill out a TechExcel Ticket with as much detail as possible.

Course Management

Make Course Visible or Hidden to Students

 

To make your course visible to students in AsULearn, follow these steps.

From the main course page, click the Gear icon at the top right.

Gear Icon Top Right

Select the 'Edit Settings' option in the pulldown list:

Select Edit Settings 

Toggle the Visible Setting

    • Show - course is visible to students (your link is BLUE)
    • Hide - course is not visible to students (your link is GREYED-OUT)

Select Hide or Show

Scroll to the bottom of the Edit Settings page, and click "Save changes."

 

AsULearn Class Roster

Creating a Roster in AsULearn

Why would you want to export a roster from AsULearn?  To get a .xlsx file of your students' first/last names, Banner IDs, and email addresses.  If you select grade items, it's also a great eay to get a local copy of your gradebook.

  • From the main course page, click the Gear icon at the top right:

    Click gear icon top right

  • In the Gear menu pulldown, click 'Gradebook setup:'

    Click Gradebook setup

  • On the Gradebook setup page, click the 'Export' link:

    Click Export link

  • Click Excel Spreadsheet.
  • The page also lists all graded activities in the course. You can select them all if you wish to get a local copy of your gradebool.  If you are only looking for a roster, click None at the bottom to de-select all the grade items.

Select items and click Export

  • Click the Download button at the bottom of the page.  If you selected 'None' to receive no grade items, you will still get a .xlsx file with students' first name, last name, Banner ID, and email address, 
View AsULearn as a Generic Student

As a teacher, it is possible to view your course as a (generic) student:

  1. From the main course page, click on your name or profile pic at the top right of the window, and select 'Switch role to...' from the pulldown menu:

    Click Profile pic and Switch Role To

  2. Select the Student Role.
  3. While logged in as a student, the word "Student" will display under your name at the top right of the browser window.
  4. To return to your normal role, click on your name or profile pic again, and select the "Return to my normal role..."
Login as a Particular Student
  1. From the main course page, click the 3-line 'Hamburger' button, and select 'Participants' from the pulldown menu.

    Click 3 line Hamburger button select Particpants

  2. Click the text of the desired person's name from the list.

    Text of person's name

  3. Click the 'Log in As' link in the Administration block in the center column of the page.

    Login as link

Adding People to a Course

NOTE: If your AsUlearn is a regular academic course where students enroll through the Registrar's Office you do not need to worry about adding or removing users. AsULearn is connected to Banner, so students should be automatically populting those courses.

  1. From the main course page, click the 3-line 'Hamburger' menu to open the drawer, and select 'Participants'

    Drawer with Participants link

  2. Click the 'Gear' icon at the top right of the 'Participants' panel, and select 'Enrolled users' from the pulldown menu.
    Gear Menu then Enrolled Users
  3. Click the "Enroll Users" button near the top right. A window will pop up. The default role to add is "Student," but you can select another role if you wish with the pulldown menu at the top.
  4. Type the name or the username (username is what comes before the "@" in the email address) of the person you wish to enroll in the search box along the bottom, and click "Search."  Usernames are absolutely unique, so that's the most accurate way to search.
  5. When the user returns in the search window, click the "Enroll" button next to their name.  You may repeat steps 4-5 (even changing the role for various users) to add multiple people.
  6. When you're all done, click the "Finish Enrolling" button.  You'll return to your enrolled users page and see the added user(s) there in the role you chose for them.

Available roles to add users as:

  • Teacher - Teachers can do anything within a course, including changing the activities and grading students.
  • Secondary Teacher - This role has same privileges as the Teacher role (adding/editing activities and assigning/viewing student grades). Secondary Teachers may not add other Teachers, however.
  • Non-editing teacher - Non-editing teachers can teach in courses and grade students, but may not alter activities.
  • Content assistant - Content assistants may add, edit, or delete resources, activities, and blocks in the course. They cannot see grades or grade any activities.
  • Student - Students generally have fewer privileges within a course.
  • Observer - To allow users to observe course activities, resources, and content, but not enter text, view grades, or receive email via forum subscriptions.
Adding/Removing Blocks on Course Main Page

New with the May19th, 2017 update, all blocks are added to the RIGHT side of the page.  The 'drawer' now takes the LEFT side.  

There are a variety of blocks that can be added to main course on hte right side.

To add a block, follow these steps.

  1. From the main course page, click the 'Gear' icon at the top right, and select 'Turn editing on.'
  2. Click the 3-line 'Hamburger' button at the top left to open the drawer.
  3. Scroll to the very bottom of the drawer, and click 'Add A Block.'
  4. From the list, select the block you want to add.

    Add a Block

  5. When editing is on, note that you can click the 'Gear' icon on removable blocks and delete them if you wish.

    Delete a Block

 

NOTE:  If you miss the old 'Navigation' block that was on your Dashboard page that allowed you to get a semester-specific view of your AsULearn courses, you can use the process above to add it back.  Just navigate to your 'Dashboard,' click the 'Customize this page' button at the top right, and follow the steps above, selecting the 'Navigation' block from the list.  It will reappear on the right side of your Dashboard.

Importing Materials from One Class to Another

Entire courses, or selected activities and resources may be imported from any other course that the teacher has editing permissions in. Import allows teachers to re-use instead of re-creating one or more activities or resources.  Please note that the import process is ADDITIVE.  You can't replace content, you can only add to it.  If you import the same content multiple times to the same course, you'll get multiple copies!

Step 1 - Go to the Course that Needs the Content/Activity/Resource

  • Go to the blank, destination course that needs the materials
  • Click the 'Gear' icon at the top right and select 'Import' from the pulldown menu.

    Gear icon then Import

  • Select the course with the resources you wish to import from and click 'Continue.' The import page only lists your first 10 courses, so you may need to use the search box to find courses that don't appear in the list.  Just search by course prefix, by number, or by name, to locate the desired course.  For example, '1001' would find all sections of the course number '1001' that you are teaching; 'tea' would find all courses with the letters 'tea' in the course title.

Choose course for import

Step 2 – Select Activities / Resources

  • You will be presented with the "backup settings" page. Use the check boxes for import activities, blocks and or filters as types of items which will show on the next screen. Click Next to continue.

Backup Settings

  • In the next step, all the items from the original course are checked (selected) to be imported.  LTS strongly recommends that you leave all the items checked and then delete any unwanted items after importing is complete, esp. if you wish to retain the structure of your gradebook.

Choose included items

  • Scroll to the bottom of the page and click Next.
  • The confirmation page will place green check marks and red marks next to the backup settings and include item list for you to review.

Selected items for import

  • Scroll to the bottom of the page and click the 'Perform Import' button.
  • The imported item(s) should now appear in the course.
Profile Settings

Every user in AsULearn has a Profile page which is available from the user menu top right and then clicking Profile. This page contains links to further pages allowing the user to edit their profile information and preferences, view their forum/blog posts, and check any reports they have access to.

profile link

Profile Images

  • Users are also encouraged to upload an image. Users may click the Profile > Edit Profile to upload an image or simply drag and drop a picture.
  • Be sure to click Update Profile at the bottom of the page to save any changes.

profile image

Language

AsULearn is actually Moodle, an open source created by Australians. If you notice words that seemed spelled incorrectly, you may want to toggle the Preferred Language setting from English (en) to English - United States (en-us).

Under Preferences, look for the language setting.

preferences

 

Importing Users to a Committee or Workgroup

Classes where students enroll through the Registrar's Office are automatically populated with students, since AsULearn is connected to Banner. Frequently though, people have special committees or groups with sites in AsULearn, and those sites need to have the participants added.

Option 1: Manually Add Individual Users

If you have a committee or workgroup, you can manually add participants by following the process outline on the 'Adding People to a Course' support page -- the steps of which are summarized below:

  1. From the main course page, click the 3-line 'Hamburger' menu to open the drawer, and select 'Participants'.
  2. Click the 'Gear' icon at the top right of the 'Participants' panel, and select 'Enrolled users' from the pulldown menu.
  3. Click the "Enroll Users" button near the top right. A window will pop up. The default role to add is "Student," but you can select another role if you wish with the pulldown menu at the top.
  4. Type the name or the username (username is what comes before the "@" in the email address) of the person you wish to enroll in the search box along the bottom, and click "Search."  Usernames are absolutely unique, so that's the most accurate way to search.
  5. When the user returns in the search window, click the "Enroll" button next to their name.  You may repeat steps 4-5 (even changing the role for various users) to add multiple people.
  6. When you're all done, click the "Finish Enrolling" button.  You'll return to your enrolled users page and see the added user(s) there in the role you chose for them.

Option 2: Import Users with List of Email Addresses OR Banner ID Number

  1. Create a plain text file of email addresses or Banner ID Numbers. NotePad can be a great tool for creating text files. The list should not have any headers and only include the Banner ID or the email addresses in a column.

    NotePad

      ... OR ... import file of banner ids

  2. Go to your course homepage in AsULearn where you wish to import the users, click the 3-line 'Hamburger' menu to open the drawer, and select 'Participants':

    Open drawer and select Participants

  3. Click the 'Gear' icon at the top right of the 'Participants' panel, and select 'Import enrolls' from the pulldown menu.

    Gear icon then Import enrolls

  4. Under User Identity, select email address or ID Number (Banner ID), depending on the user list you created in step 1.  Under Enrollment Options, stick with the default of importing to the student role.  Drag your import file to the 'Import file' window, and after it uploads, click the 'Import' button at the bottom.

Choose user identity and role

The 'Drawer' and 'Gear' icons

With the Moodle 3.2 update to AsULearn in May of 2017, there are two new elements to the user interface: The new Drawer element on the left (with its associated 'hamburger' button for opening/closing), and the new Gear icons that appear on pages in your course.  Together, they replace the former 'Administration' block.  Both these new elements make AsULearn more mobile-friendly and both are context sensitive.  That means they will change depending on your role, your location in the course or site, and what resource, activity, or object you that are editing.  Instructors will use the Drawer and Gear icons to access all the functionality that was provided in the previous version's Administration block.

The Drawer

No matter your location in AsULearn, you will now see a 3-line 'hamburger' button at the top left.  This button toggles the Drawer open/closed on the left side of the page.  Click the 'hambuger' button:

3-line hamburger button at top left

 

...and the drawer slides open from the left:

The Drawer opens from the left with appropriate options

 

The common objects instructors will likely use in the drawer are:

  • Participants: A sortable list of users currently enrolled in your course site
  • Grades: This link provides access to the online gradebook in AsULearn
  • With editing turned on in the course, the 'Add a block' option appears at the very bottom of the Drawer.  You can use this to add a block to the right side of your course.

The Gear icon

All of the other options previously found in the Administration block can now be found in the Gear icon at the top right of your course homepage.  Click the Gear:

Gear Icon Top Right

...and the following options appear in the pulldown menu:

Options in Gear menu   

  • Edit Settings: This link provides access to global settings for your course site.
  • Turn Editing on/off: This turns on editing functions for the topic area and blocks.
  • Filters: This link allows you to control which filters are active in the course.
    • Multimedia plugins = This filter finds links in text that point to a multimedia resource and replaces the link with an appropriate multimedia player code which can play the resource.
    • Activity names auto-linking = This filter scans all text in the course for activity titles that exist in the same course and creates a link.
    • Display emoticons as images = This filter converts emoticon (smiley) characters into images.
    • TeX notation = This filter scans all text in the course for TeX expressions and converts them into GIF images.
    • Convert URLs into links and images = This filter converts URLs to clickable links.
    • Streaming media filter (RTMP) = This filter looks for content coming from ASU's streaming server and places it in a player.
  • Gradebook Setup - shortcut to page where gradebook for the site is set up by the teacher.
  • Outcomes: This link allows you add and manage outcomes in the course.
  • Backup: You can create a backup of your course by following the provided prompts.
  • Restore: You can restore a course backup in a new location. It is recommended that you add the "Simple Restore" block and do your restores from that location instead of doing them from this link.
  • Import: The import process is recommended when you have selected content or individual activities in an existing AsULearn course site that you wish to add to another AsULearn course site.

If an option you are seeking is missing, click the More... link at the bottom of the menu, and you'll see all the Course Administration options:

More option from the Gear menu

You will also notice a new tab at the top of this page, labeled Users, which will present you with all the administration options for the users in your course:

Gear users tab options

Groups within a Course

To create groups in an AsULearn site, follow these steps.

From the course homepage, open the Drawer by clicking the 3-line 'hamburger' button, and select 'Participants.'

Gear Participants option

 

At the top right of the Particpants window, click the Gear icon, and select 'Groups' from the pulldown menu:

Gear icon then select Groups

On the Groups page, you have the option to manually create groups or auto-create groups.

Gear icon then select Groups 

Manually Create Groups

  1. Click 'Create Group' link.
  2. Type a Group name and click save.
  3. After creating the group, it is time to add the group members.  Click the Add/Remove users button.
  4. Click a person's name to select the person or use the search box to look for a person.  Once the name is selected, click the Add button.  You can select multiple users from the window with click - shift/click (contiguous) and click - cntrl/click (non contiguous).
    Note: there is also a remove button if the wrong person was added or if a person needs to be removed from a group.

Auto-Create Groups

  1. Click the Auot-Create Groups button.
  2. First, you must decide who will be grouped.  It is not necessary for a teacher to be added to each group.  Typically, most people base groups on participants in the student role.
  3. Next, the teacher may decide to create a particular number of groups OR create groups with a particular number of members.
  4. Select the desired outcome, i.e. number of groups: 4.
  5. Naming Scheme
        Group @ will create group with a naming scheme Group A, Group B, Group C . . .
        Group # will create group with a naming scheme Group 1, Group 2, Group 3 . . .
  6. Groupings may also be created based on the groups.
  7. Click the Submit button to create the groups.

Metacourse Users

Note for metacourse users who you intend to use groups:  Before you add course meta links to your 'master' section, you should make a group in your master section (for example, a group called '101' if that's the master section), and put all the currently enrolled users in that group.

With high enrollment courses, it is also possible to import groups.  Please contact your LTS college consultant for additional information.

Within various activities and resources in AsULearn, the teacher can decide to make particular items group aware, while not affecting others.  It is also possible to force everything in the course to be group aware.  If you are not certain about what will work best, please contact us at LTS.

Moodle FAQ on Groups

Adding a Block

It appears to us that Moodle as a whole is moving away from the use of blocks.  That being said, here at Appalachian, you will need a block to make use of some services, such as Panopto and iClicker.  So, the steps outlined below will show you how to add a block to the right-hand side of your course homepage.

  1. From your course homepage, click the 3-line 'hambuger' button at the top left to open the drawer.

  2. With the drawer open, look to the left side of your course homepage, and click on the 'Gear' icon.  Select 'Turn editing on' from the pulldown menu.

    Gear icon then Turn editing on

  3. With editing on, scroll to the very bottom of the drawer at the left (using the drawer's scroll bar), to find and click the button to 'Add a block.'

    Drawer scroll to bottom and click Add a block

  4. From the pop-up window of available blocks, click the one you wish to add, and it will appear on the right side of your course.

    Add a block menu

Moving Courses on the Dashboard

When you first login to AsULearn, you are automatically directed to the 'Dashboard'. On this page, you will see some basic navigation items, plus your AsULearn course list in the 'Course Overview' block.

You may customize the course listing in the Course Overview block by clicking on the 'Customize this page' button located in the top right hand area of the screen.

customize button

You may select to view a specific number of courses in the Course Overview block, or "Always Show All."  We often get calls that courses are "missing" when they are just not being shown by the user.  So, if you don't see a course you expect to see, make sure you are showing all the courses in the block, not just a limited number.
With 'Customize this page' on, the crosshair icons by the listings are the move icons.  move icon

By clicking and dragging the move icon of a particular item, it can be moved to another location in the list.
NOTE: Hold the Ctrl key and press either the + (plus) or - (minus) keys on the top of the keyboard, in the same row as the number keys, to increase and decrease the size of the text.  This trick may allow you to see more items and move them larger distances.

Drag to move courses on Dashboard

Communicating With Students

News Forum

News forum is a special type of forum that is automatically created with each course. It is important to note that only teachers may make posts in this particular forum; students cannot reply to posts made here, not start original threads. Teachers should consider this forum to operate as a "course announcements" forum.

The default settings force every enrolled person to be subscribed to the News forum. As with any forum, emails can be sent to subscribed members of a News forum. Even if students do not receive the email of posts made here, the messages are archived in the News Forum and can be viewed by all class participants.

The Latest News block displays a specific number of recent discussions from the News forum.

Making a Post

To make a New Forum post, follow these steps.

  • Click the New Forum link on the main course page.
  • Click the Add a New Topic button.
  • Type a Subject line and a message. Attachments can also be made.
  • The content of your post will be emailed to all course participants approx. 30 minutes after you click the "Post to forum" button.  If you tick the "Mail now" box, it will be sent in approx. 5 minutes.

news forum post

QuickMail Tutorial

QuickMail is a tool for teachers to communicate with individual students or groups of students, but it is important to note that is not available in the student view.

Using QuickMail

  1. Look for the QuickMail block on the main course page.

    QuickMail block
     

  2. Click the Compose a New Email to send an email to a student in the course. Notice in the screen shot below, that if you have created groups, you can send an email to a particular group or you may select any names on the roster. Just click the name or group and then click the Add button.

    send message
     

  3. It is possible to include attachments with the email.
  4. In the message area, compose the email you want to send. You can elect to check the box where you will also receive a copy of the email.


     

  5. Students can reply to these email messages and the replies will go to your email account, not AsULearn.
QuickMail Video Tutorial

Short video tutorial on using the QuickMail block in AsULearn.

Forums

The forum module is an activity where students and teachers can exchange ideas by posting comments. There are four basic forum types, and forum posts can be graded or not graded.

Ways Teachers Use Forums

  • Hold online discussions
  • Have students discuss projects and share files in small groups
  • Create "Introduce Yourself Forum" so you can meet students prior to first class meeting day
  • Create a forum where students can ask questions about assignments or major projects and the class can see the professor's reply.

Adding a Forum

  1. From the main course page, turn on editing.
  2. Click the Add an Activity or Resource link.
  3. Select Forum and click Add.

Forum Settings

  • Forum Name - give the forum a name; this is the link that will appear on the course main page.
  • Description - this description appears when the students click the forum link
  • Forum Types

forum settings

Forum Types

Forum types can be confusing, and usually we recommend that faculty stick with the default, Standard Forum for General Use.

  • A single simple discussion - A single topic discussion developed on one page, which is useful for short focused discussions (cannot be used with separate groups)
  • Standard forum for general use - An open forum where anyone can start a new topic at any time; this is the best general-purpose forum
  • Each person posts one discussion - Each person can post exactly one new discussion topic (everyone can reply to them though); this is useful when you want each student to start a discussion about, say, their reflections on the week's topic, and everyone else responds to these
  • Q and A Forum - Instead of initiating discussions teachers pose a question in the initial post of a discussion. Students must reply with an answer, but they will not see the replies of other Students to the question in that discussion until 30 minutes after they have themselves replied to the same discussion.

Attachments and Word Count

Teachers can determine the file size size for attachments, the number of attachments possible with a single post, and if a word count will display

Subscription Tracking

Subscription mode - if you do not want an email every time someone makes a post, then leave thsi setting on the default of Optional Subscription

  • Optional subscription - Participants can choose whether to be subscribed
  • Forced subscription - Everyone is subscribed and cannot unsubscribe
  • Auto subscription - Everyone is subscribed initially but can choose to unsubscribe at any time
  • Subscription disabled - Subscriptions are not allowed

Note: Any subscription mode changes will only affect users who enrol in the course in the future, and not existing users.

Read tracking for this forum?

If enabled, participants can track read and unread messages in the forum and in discussions.

Post Threshold for Blocking

Students can be blocked from posting more than a given number of posts in a given time period.

Grade

This setting allows teachers to place scores for this forum in a particular category already created in the gradebook.

Ratings

Aggregate Type- The aggregate type defines how ratings are combined to form the final grade in the gradebook.

  • Average of ratings - The mean of all ratings
  • Count of ratings - The number of rated items becomes the final grade. Note that the total cannot exceed the maximum grade for the activity.
  • Maximum - The highest rating becomes the final grade
  • Minimum - The smallest rating becomes the final grade
  • Sum - All ratings are added together. Note that the total cannot exceed the maximum grade for the activity.

If "No ratings" is selected, then the activity will not appear in the gradebook.

Common Module Settings

These settings allow teachers to use groups or gropings that have already been created in the course.

Web Conferencing

Zoom

Zoom, a cloud-based technology, allows faculty, staff and students to have interactions in real time from their computers, laptops, or mobile devices.  Zoom's web-based conferencing uses video and audio and is accessible on MacOS, Windows, iOS and Android mobile devices.  Zoom also includes free telephone bridging, so you can bring in participants via telephone as well. The Zoom recording feature will allow you to save a session for future reference and download the MP4 recording to your computer.  Users can always check the operational status of Zoom at this link:  http://status.zoom.us/

Availability

Faculty, staff and students can create Zoom meetings, free of charge. Here is the link to the login page to login directly into Zoom and create a session.

Zoom Login

Zoom - AsULearn

Faculty can also add a Zoom meeting in AsULearn, by following these steps.

1. Login to AsULearn and go to your course site.

2. Turn Editing On.

3. Click to Add and Activity / Resource.

4. Under Activity, add a Zoom meeting.

zoom

4. Enter the desired settings and click Save.

Zoom Settings

Description:
    Enter information about your Zoom meeting in the Description field. Include the purpose of the meeting, agenda, and any general instructions on how to prepare or participate for the upcoming sessions. Include expectations for conduct.

Display Description on the course page:
    Select the check box to display the online class meeting description on your Moodle Course page

Recurring:
    Skip to the Recurring option and select the adjacent check box if you wish students to use the same recurring Zoom link to join your online class throughout the semester (recommended).

When:
    Select options for “When” only if you wish to select a specific date/time that will generate a unique zoom link for a one-time use Zoom meeting that will expire according to the duration selected. Select the Day, Month, Year, and Military time (24 hour-clock) from the pull-down menus. Skip if you have selected the Recurring checkbox.

Duration:
    Enter the duration of time in the text field then select a time interval from the pull-down menu (minutes or hours recommended). Skip this option if the Recurring check box is selected.

Password:
    Leave blank (use not recommended)

Host video:
    Whether or not the host of the meeting will have their webcam turned on (default on)

Participants video:
    Whether or not the participants joining the meeting will have their webcam on by default (default on)

Audio options:
    Both (recommended default), participants can use either a telephone, computer or mobile device to join the meeting audio. Otherwise select from the following individual options:

Telephony only:
    Participants must call in to the meeting via telephone

Voip only:
    Participants can only speak and be heard through a computer or mobile device

Meeting option:
    Select the enable join before host checkbox (recommended) to allow participants to join the meeting before the host does.

Support

If you have questions about Zoom see the excellent Zoom Support site, or call the Appstate Tech Support line at 828-262-6266.  For more complex questions or teaching issues, fill out a TechExcel Ticket with as much detail as possible.

i>clicker Student Response System

What is an i>clicker?

A student response system (i>clicker) allows students to instantly provide feedback and answer questions posed by their instructors.

  • Each student uses a clicker (a portable, handheld device) that allows students to vote by clicking on the appropriate button for his/her choice.
  • Each instructor uses a receiver that collects votes sent by students' clickers. Light and portable, the receiver is powered through any computer's USB port.
  • Instructors present a question and enable polling.
  • Each student responds by clicking the appropriate button for his or her choice.
  • A wireless signal is sent immediately from each responding clicker to the receiver.
  • The receiver, through i>clicker's easy-to-use software, logs and stores the data of each individual student.
  • The instructor can then display voting results in a graph to the audience.
  • The results are also available for later analysis, grading, and exporting to the AsULearn gradebook.

Using a clicker or student response system can significantly change the way you and your students interact by enabling you to assess your students' knowledge, keep their attention, provide immediate feedback, and encourage all students to participate. A student response system can also be used in conference settings to poll the audience on any content you wish.

The biggest challenge in learning how to use clickers should not be mastering the clicker technology itself - that takes minimal time and effort. The challenge is re-thinking your lecture and writing good questions so that clickers engage your students and increase learning.

i>clicker offers phone (866-209-5698) and email (support@iclicker.com) support Monday through Friday from 9am to 11pm EST.

Visit i>clicker support to:

  • Call the i>clicker support team
  • Search i>clickers support, including user guides, FAQ, and teaching tips
  • Particapate in an online training session
  • View teaching resources

i>clicker offers a very active user community that can help you understand and take advantage of the i>clicker technology in your classroom.

Sample Syllabus Text

Sample of cheating policy for syllabus

I consider bringing a fellow student's i>clicker to class to be cheating and a violation of the University Honor Code. If you are caught with a remote other than your own or have votes in a class that you did not attend, you will forfeit all clicker points and may face additional disciplinary action.

Sample of forgotten clicker for syllabus

Please realize that we will be using i>clicker in almost every class and clicker points will make up [X%] of your final grade. Please remember that it is your responsibility to come prepared to participate with a functioning remote everyday. However, I do realize that difficult circumstances do arise, and for this reason I will drop the lowest [#] i>clicker session from your total participation grade.

Sample of broken/lost clicker policy for syllabus

If you have lost or broken your i>clicker remote, you will need to contact the bookstore for replacement. Please log into the AsULearn course and add the new remote ID to your i>clicker remote registration. Do not delete your old remote ID.

AsUlearn Integration

To use our AsULearn integration, you must use the Appalachian i>clicker software. If you use the software downloaded directly from the i>clicker site, our integration will not work. Only use the packages below.

Getting started

  • Download the Appalachian i>clicker software for the computer operating system you will be using.
  • The software will download as a compressed zip file. You will need to unzip the file.
    • Example: The Windows software downloads as ASU_iclicker_Win_v6_3_1.zip. Once you unzip it, you will have a folder called ASU_iclicker Win v6.3.1. You can delete the original zip file once you have unzipped it.
  • The folder ASU_iclicker Win v6.3.1 can be moved to a thumb drive or run directly from your laptop's hard drive. The Center for Academic Excellence does not recommend leaving the folder on classroom computer because student data is written to the folder.
  • Once you have the folder, read on to see how to finish the setup.

View the i>clicker user guide (PDF).

Here is a video reviewing these steps for Windows.

Connect i>clicker to AsULearn

The integration sets up a connection from your instance of i>clicker to your classes in AsULearn. This allows you to easily download student rosters and upload grades.

  • Open your AsULearn course and Turn editing on.
    Turn editing on in AsULearn course 
  • Add the i>clicker block to your course.
    Add i>clicker block 
  • The i>clicker block is the location where you get your security code for the integration with AsULearn. Click on Single Sign-On Security Key.
    i>Clicker block 
  • The security key will be the same for all of your AsULearn courses in which you opt to use i>clickers. If you lose your thumb drive with your i>clicker software on it, you should return to this screen and generate a new key immediately. This will keep someone from maliciously using the code in order to gain access to your course data.
    security key 
  • Open the i>clicker software (it will be in the main folder as iclicker.exe) and create your course by clicking on the New button.
    new course 
  • Name your course and click Create.
    add your course information 
  • Open the class in i>clicker and click the My Settings button.
    my settings window 
  • Click on the LMS/Registration tab along the top. Then select Moodle in the Learning Management System section, and click Set for Course. Close i>clicker and open i>grader.
     
  • Select your course in the i>grader menu. You will see a message window appear. Check the Don't show this message again box and click Close.
    i>Grader menu 
  • Click the Sync... button in the lower right side of the window.
    sync 
  • Click the Yes button to start the sync process.
    confirm sync 
  • Enter your AsULearn username in CMS Username. Your username will be your AsULearn login username with @appstate.edu added to the end of it (username@appstate.edu). Copy the security key from the i>clicker block in your course (as shown above), and paste it into the Security Key field in the i>clicker Integrate window. If you uncheck the Save my login credentials, you will have to re-enter this data every time you use the program. If you check Automatically log me into the CMS, you will not see this screen each time you try to upload or download information with i>clicker.
    i>Clicker integrate 
  • Next, you will be asked to select your class from a pull down menu. This will be a list of all classes for which you have a teacher role in AsULearn. Select your class and click Import Roster.
    integrate class 

Once you have completed these steps, see the help files on Downloading Roster and Uploading Grades for further help.

Here is a video reviewing these steps.

Downloading Your Course Roster

Once you have the integration setup in your i>clicker program, the i>clicker integration will pull your class roster from AsULearn and, for any students that have registered their remotes through AsULearn, it will pull their i>clicker remote IDs. If a student has not registered or has added the class since you last pulled the roster from your class, they can still participate with their remotes in class. After participation in a polling session, the student can go into the AsULearn course and register his or her remote. Then, when you pull a new copy of the roster from the class, i>clicker will match his or her remote ID to his or her previous votes. You can pull a roster from the class as often as you like. i>clicker will automatically add new students to the roster and add new remote IDs based on the information it receives from AsULearn. It will not delete polling information from your i>clicker data for students who drop the course. Dropped students will revert back to just showing their remote IDs with the polling data.

  • Open i>grader and select your class.
    i>grader 
  • A help tip message window will appear. Check the Don't show this message again box and click Close.
    review sessions window 
  • Click the Sync... button in the lower right side of the window.
    sync window 
  • Click the Yes button to start the sync process
    confirm sync options 
  • Log in, or if you set this screen to automatically log you in, you will skip down to the next step.
    i>clicker integrate 
  • You will need to select your course from the pull down menu. Then click the Import Roster button. A class must be available to students for it to appear in the list.
    select your course window 
  • You will then see your complete class list. Any student who does not have a remote registered will show up in the list in red. Any remote that has voted but is not registered will show up as a red remote ID number.
    • Example: The Sample Class has four students:
      • Phosdick Asevra
      • Whodo Ulove
      • Homer Simpsome
      • Student User
    • Student User has not registered a remote. The other three have registered their remotes. A polling session was done with four remotes. Three of the remotes were registered to the three students who had registered. After the session, the i>grader role looks as follows. The roster was synced before the polling session so the students show up.
      i>grader sample 
    • After the roster is synced, it will look like this. Notice the unregistered remote #0108969F has votes and Student User does not. Student User has no remote ID associated with his or her name so will not have votes.
      i>grader sample synced 

Always remember you can re-sync your roster as often as you like.

Here is a video reviewing these steps.

Uploading Grades

With the integration with AsULearn setup and the roster synced, you can upload grades from your i>clicker sessions into your AsULearn course.

  • After a session in i>clicker, check in i>grader to make sure the grades are correct.
    i>grader 
  • The grade book in the sample course in AsULearn looks like this before the grade upload.
     grader report before upload
  • Inside i>grader, click on the Export button.
     i>grader export
  • Select the session you want to upload by clicking on the check box. The sessions are labeled by date, and you can upload multiple sessions at the same time by checking multiple check boxes.
    select sessions for export 
  • You will see a message confirming that the export of the grades was completed. Click on the OK button to continue.
    export complete 
  • A message will then ask if you want to upload the grades to your AsULearn course. Click on the Yes button.
    confirm upload 
  • You will be asked to log in to the integration. If you set this up originally to auto log in, you will not see this screen.
    log in window 
  • Select your class from the pull down menu. Remember, only classes available to students will show up in the pull down. Click the Upload Scores button.
    select class 
  • You will get a confirmation message; click OK.
    cms integrate success 
  • After the upload, the sample class grade book looks like this. The i>clicker integration builds a new category in the grade book and adds the session grades to that category. Grades can be moved and/or renamed, if desired, after being uploaded just like any other grade item.
    grader report after upload 

Here is a video reviewing these steps.

Activities

AsULearn Attendance

Adding the Attendance Activity

  • From your course hompage, click the Gear icon at the top right, and select 'Turn editing on' from the pulldown menu.
  • In the topic where you wish the Attendance link to appear, click the '+Add an activity or resource' link.
  • Under ACTIVITIES, click the radio button next to Attendance, then click the 'Add' button.
  • On the 'Adding a new Attendance page, faculty choose if attendance should be a graded item.

    Note: We recommend selecting Grade Type: None from the drop down list to keep the Attendance activity from affecting your gradebook totals. 

Add Attendance Activity

Add Attendance Activity

Many faculty lower students' final grades when a certain threshold is achieved. For example, if you want to lower a student's grade after three absences, then make attendance No Grade, and manually adjust grades at the end of the semester.

  • Next, click Save and Display to get the Attendance setup page for the course.
  • Click the Status set link to review the options for marking attendance. Many faculty use the default settings of: Present; Late; Excused and Absent, though many change the default grades to zero unless points are being awarded positively for attending each class.  If you make changes on the Status set page, click the Update button at the bottom.

attendance settings

  • Next, click the Add session tab to add attendance dates/sessions for your course.

Adding Attendance Dates

On the Add session tab, follow these steps to add sessions.

  1. In the 'Add session' section, enter the start date, time, and duration for the initial class meeting.
  2. In the 'Multiple sessions' section, click the ‘Repeat the session above as follows’ check box to set up sessions for the entire semester.
  3. Click the days of the week that the course meets.
  4. If the class meets every week, leave the default on ‘repeat every 1 week(s).’
  5. Enter the last day of class on ‘Repeat until…’
  6. Click Add.

Choose Attendance Settings 

Taking Attendance

  • From the course homepage, click the 'Attendance' activity.  Note that you can view All sessions, All past sessions, or filter by Months, Weeks, or Days with the buttons at the top right.
  • To take attendance, click the green button for the day.

session

  • The list of students is automatically generated.
  • A shortcut for taking attendance is to click the Letter P at the top, and this will mark everyone Present.  Then the teacher can change the mark for any late or absent students. The Remarks column allows teachers to make notes that are visible to the teacher and the individual student.
  • To edit the attendance in a previous class, click the green arrow for that class day (dots turn to arrows after you've taken attendance).

attendance list

  • Report tab – Provides aggregated visual record to the teacher about class attendance, as well as summaries for individual students (click on their name in the Attendance report).
  • Export tab – Allows teachers to export attendance data to a downloadable (Excel) file.
Assignment

To add an Assignment, follow these steps.

  • From the main course page, click the "Turn Editing On" button.
  • Click the "Add an activity or resource" link in any topic block.
  • Under Activities, click the radio button by assignment, and click ADD at the bottom of the page.
  • Give the assignment a name - this is the link students will see.
  • Write a description for the assignment.

General Block

  • Name: This name becomes the link the students see on the main course page.
  • Description: The description provides space to describe the assignment. Click "Show Editing Tools" to see the full HTML editor.

Availability

  • Submissions from date: first day students can submit
  • Due Date: When the assignment is due.
  • Cut-Off Date: If enabled, the assignment will not accept submissions after this date without an extension.

Note: For teachers who do not accept late papers, the cut-off date is critical; it determines when the submit button in AsULearn goes away for students.

assignment due dates

Submission Types

Teachers can choose what type of submission students will be making in the assignment.

  • Online Text - students are able to type rich text directly into an editor field for their submission.
  • File Submission - students are able to upload one or more files as their submission.

assignment type

Feedback Types

By default, teachers have the option to enter narrative feedback in comments box and/or attach a separate file with feedback for the student.

Submission Settings

  • Require students click submit button
    • Leave the default of NO.
  • Require that students accept the submission statement
    • Leave the default of NO.
  • Attempts reopened
    • Determines how student submission attempts are reopened. The available options are:
      • Never - The student submission cannot be reopened.
      • Manually - The student submission can be reopened by a teacher.
      • Automatically until pass - The student submission is automatically reopened until the student achieves the grade to pass value set in the Gradebook (Categories and items section) for this assignment.

Group Submission Settings

Students submit in groups

  • If enabled students will be divided into groups based on the default set of groups or a custom grouping. A group submission will be shared among group members and all members of the group will see each others changes to the submission.

Notifications

Notify graders about submissions - set to NO unless you want an email every time a student makes a submission
Notify graders about late submissions - some faculty like to receive an alert about late papers

Grade

Here the teacher decides how to grade the assignment

  • Simple and Direct - the teacher typically picks a numeric scale, 0-100 or Credit/No Credit Grading option
  • Grading Guide - teacher lists criteria and point values for each component
  • Rubric - teacher builds a rubric in AsULearn with all the criteria and various levels of achievement for each criterion

grading method

Assignment - Working with Student Drafts

Teachers frequently have students compose drafts of assignments before having them submit the final version.  In AsULearn, there are multiple ways to approach managing student drafts.

Option 1 – The teacher wants to retain copies of drafts in addition to the final version

As the teacher, if you would like to keep a record of all the submitted drafts and the teacher feedback to each draft, follow these steps.

In Assignment Settings, under Submission Settings, set

  Attempts reopened > Manually

  Maximum Attempts > set number or Unlimited

Attempts reopened

With this model, students could submit unlimited attempts, but each attempt has a separate submission history and feedback. One student may submit 2 drafts, and another student could submit 7 drafts.  The teacher determines if another attempt is allowed or not.

Note: Teachers must set the 'Allow another attempt' to "Yes" when grading it, for the student to have the ability to make another attempt.

allow another attempt

The teacher and the student can review all the attempts. The screen shot below shows the previous attempts when grading the current attempt. Clicking the link will display the uploaded files and the teacher's feedback, along with the timestamp to indicate the submission history.

attempt history links

 

Option 2 – View drafts, but only retain the final submission

If as the teacher, you want to be able to view drafts, but it is not necessary for you as the teacher to maintain access to those drafts, follow these steps.

When creating an assignment, under Submission Settings, the teacher can toggle the default setting of 'Require students to click the Submit Button to Yes.

require clicking submit button

For the student, if a file is uploaded, it is automatically marked as a draft.

The student must take the added step of clicking the Submit button to indicate to the teacher, the submission is the final version.

In the screen shot below, a student has uploaded file, which the teacher can view. The student would need to click the 'Submit Assignment' button to indicate the uploaded file is the final version.

student view of submit button

Assignment Rubrics

Assignment Setting - Grading Method

  • To create an assignment with a rubric, Under the Grade section, toggle the Grading Method from Simple Direct Grading to Rubric.

Note: Be sure to set the Grade setting to be equal to the maximum point value possible on your rubric. You can define your rubric and then go back to adjust your Grade setting, but don't forget to have them match to avoid confusion for students.

  • Click Save and Display and you will then be prompted to create the rubric for the assignment.

create assignment with rubric

  • Select Define New Grading Form Scratch to create a new rubric.
  • Each rubric must be given a name.
  • Below the description, click to name the criterion and define the levels.

Note: The rubric tool does require a Zero point level, but the other numbers do not have to be sequential. You could create a criterion worth up to 10 points that goes from 0,4,6,8,10. Whatever point values you build determine what points could be assigned. With the 0,4,6,8,10 example, a score of 7 could not be given, only a 6 or an 8.

HTML editor

  • Adding criterion and levels, the rubric will build the rubric and be reflected in the display.
  • Click the Save Rubric and Make It Ready button at the bottom of the page when complete.

sample rubric

Grading with a Rubric

  • From the main course page, click the name of the assignment.
  • Click the View/grade all submissions.
  • Click the Pencil icon in the Grade column to grade a particular student.
  • From this page, you can click to open an individual student submission.
  • Click the rubric boxes to grade an item. Once a grading level has been selected, it will shaded green.

grading with rubric

After clicking the cells to grade using the rubric, you will also be able to leave comments for the student. Comments can be left on each criterion or you can leave general feedback at the bottom of the screen. You may also post a response file to the student. Click Save and Show Next to move to the next student.

Downloading Component Grades
You as the teacher will have an added feature in the Administration block, Export Rubric Grades.

Assignment Grading Guide

When creating an assignment, instructors have the option to add a grading guide. Similar to a rubric, but with more flexibility, grading guides allow instructors to create criteria, add point values for each, and then assign grades based on those crieria.

  • In the Assignment settings under Grading Method, select Grading Guide.

Grading guide

  • After determing all the assignment setting, click the "Save and Display" button at the bottom of the page, and you will be prompted to create the grading guide.

create grading guide

Grading Guide Creation

  • Give the guide a name and description.
  • Click on the criterion name to edit it. It will open up a box for typing into.
  • Click the Click to edit links to provide an explanation for students and for markers as to what is required. It will open up a box for typing into.
  • Click the Click to edit link to allocate a maximum mark for this criterion. It will open up a box for typing into.

marking guide criterion

Adding More Criteria

  • Click the button to add one or more criteria

marking guide criteria

Adding Frequently Used Comments

If a teacher regularly uses the same comments when marking, it is possible to add these to a frequently used comments bank.

  • Click the Click to edit link and add a comment.
  • Click the +Add frequently used comment button to add another one and repeat as needed.

frequently used comments

Downloading Component Grades
You as the teacher will have an added feature in the Administration block, Export Marking Guide Grades.

Turnitin Assignment

Turnitin is an integrated service in AsULearn for faculty and students that provides a number of writing-related tools:

  • OriginalityCheck: Identifies similarities between student writing submissions with a database of billions of webpages, journal articles, periodicals, publications, and stored student papers, in order to address uncited quotations and facilitate a discussion about integrity in academic writing.
  • GradeMark: A tool specifically designed for providing feedback for an evaluation of writing, with drag/drop custom comments, voice feedback, and rubric/grading form support.
  • PeerMark: A tool to set up peer review of existing Turnitin assignment submissions.

For an overview of the product and services, see the company-provided tutorials immediately below.  Please note: Turnitin provides other tutorials than those listed, addressing how to use their service through their .com portal. The information in the tutorials below, however, pertains to the AsULearn-based use of Turnitin, via out integration.  Students and faculty are NOT able to log in at turnitin.com; our only access is via the "Turnitin Assignment" tool in AsULearn (Moodle).  

Status, Outages, & Maintenance: Turnitin does maintenance every 1st and 3rd Saturday of the month, from 10am - 2pm ET.  Teachers are encouraged not to make assignments due during those windows.  You can check the status of Turnitin's services by following @TurnitinStatus on Twitter, or checking http://www.turnitin.com/self-service/system-status.html

Adding a Turnitin Assignment in AsULearn 

  • From your course homepage, click the Gear icon at the top right and select 'Turn editing on.'
  • Click the "Add an activity or resource" in any topic block.
  • Under Activities, click the radio button by Turnitin Assignment, and click ADD at the bottom of the page.

    Turnitin Assignment

  • Under the General section: Enter the name of the assignment, a summary, and select the submission type. You may allow students to upload a file, submit online text, or both.  Most faculty elect to use the File Upload option.  You should also set Display Originality Reports to Students to 'Yes' if you wish students to be able to access the originality report after they make their submission.  This is a great way to open as dialogue with students about proper citations in academic writing.  Set to 'No,' students will not be able to see their originality report, only the instructor can.  If you configure all the settings in the General section to your liking, you can tick the box to Set these values as assignment defaults.  Then, when you add another assignment anywhere in AsULearn, the selected values will autofill.
  • Under the Grade section:  Make any required changes to the grade type and/or maximum grade.  You can also place the assignment in any existing gradebook category with the Grade Category setting.
  • Under the Assignment Part 1 section:  Make sure the start date, end date, and post date (the day the grade and any provided feedback will be made visible to the student) match what you want.

    post date

  • Under the Originality Report Options section: Adjust the assignment to your preference.

    Select Originality Report Options

    Report Generation Speed

    The option 'Generate reports immediately (resubmissions are not allowed)' generates the Originality Report immediately when a student makes a submission. With this option selected, your students will not be able to resubmit to their assignment.  Once and done.

    The option 'Generate reports immediately (resubmissions are allowed until due date)' generates the Originality Report immediately when a student makes a submission.  With this option selected, your students may continuously resubmit papers to the assignment until the due date.   Though the original submission's report  will process immediately (within ~5 min.), note that it may take up to 24 hours to process Originality Reports for resubmissions.

    The option 'Generate reports on due date (resubmissions are allowed until due date)' will only generate an Originality Report on the assignment's due date. This setting will make it so all papers submitted to the assignment will be compared against each other when the Originality Reports are created.

    Also in this section, you can choose to store/exclude papers in the repositry or not, and which sources the are used to generate the originality report (the internet, periodicals, journals, publications, etc.

  • In the Grademark Options section:  Here, you can create and attach either a rubric or a grading form to your Turnitin assignment by clicking Launch Rubric Manager.  If you need help moving rubrics or grading guides from AsULearn assignments to Turnitin, please contact your LTS college consultant.  Also in this seciton, you can turn on ETS e-Rater feedback for several categories, like spelling, grammar, usage, mechanics, and style.  This feedback displays on the GradeMark page when students view their feedback.
  • Finally, click Save and return to course OR Save and display at the bottom of the page.

 

Video on Turnitin Originality Reports

Quizzing

Quiz - Create Questions

Step 1 – Create Categories

  • From the Administration block on the main course page, click the Question Bank link. Question Bank > Categories

create category

  • Under the default, type a category name and the Add Category button.

create category name

Step 2 – Create Question in Category

  • Click the Questions link on the under the Question Bank menu.
  • Click the Create a New Question link. The pop up window allows you to select the type of question you want to create.
  • Click the radio button by the question type you would like to create. Click Next.

question type

Key Elements of a Question

  • Category – store questions in categories to keep things organized
  • Question Name – name of question - only the teacher sees it
  • Question Text – text students see
  • Default Points

Multiple Choice Questions

For multiple choice also consider

  • One or multiple answers?
  • Shuffle the choices?
  • Grade (assign a percentage to correct answer; 1 answer = 100%)

Multiple Choice Creation

multiple choice settings

Default Points

Points assigned to the question. The default is one, and we recommend keeping that value unless the questions should be worth additional points.

Shuffle Questions

The shuffle option within a multiple-choice question is controlled by two independent settings - one in the question settings, and one in the quiz settings.

If a quiz is set to shuffle choices, but a particular question is set to Not Shuffle, that particular question does not shuffle.

If you select Shuffle the Choices in the question setting, that means the question is elgible to be shuffled, but unless the quiz is also set to shuffle questions, no shuffling will occur.

shuffle choices

Assigning Weights in Multiple Choice

answer

Essay Questions

For essay questions, AsULearn offers a response template. Any text entered there will be displayed in the response input box, when a new attempt at the question starts.

  1. Choose a category
  2. Give the question a descriptive name - this allows you to identify it in the question bank.
  3. Enter the question in the 'question text' field
  4. Set the 'default question grade' (i.e. the maximum number of points for this question).
  5. Add 'General Feedback' if required. This is text that appears to the student after the question is graded.
  6. Allow attachments if required.
  7. Click Save changes to add the question to the category.

essay question

Matching

  1. Select the question category
  2. Give the question a descriptive name.
  3. Enter some instructions in the 'Question text' field to tell the students what they are matching.
  4. Set the Default mark.
  5. Check the 'shuffle' box if you want the answers in the drop-down menus to be shuffled. Note: The Quiz display setting must also be set to shuffle within a questions for this to work.
  6. For the first matching item, enter the question and a matching answer.
  7. Fill in at least two questions and three answers. Click 'Blanks for 3 more questions' to add more. You can enter as many as 10 items. You can provide extra wrong answers by giving an answer with a blank question.
  8. Click Save changes to add the question to the category.

matching question

True False Questions

  1. Select the question category
  2. Give the question a descriptive name.
  3. Enter a question in the 'question text' field.
  4. Set the default question mark.
  5. Select the correct answer - true or false.
  6. Click 'Save changes' to add the question to the category.

true or false question

Quiz Settings

From the main course page, turn editing on.

Click the Add an activity or resource link and select Quiz.

General Settings

  • Give the quiz a name - the name provides the text for students to click on the main course page.
  • Any instructions or expectations for students should be listed in the description.

quiz settings

Timing

  • The Open and Close dates must first be enabled to be utilized.
  • The Open date defines when the quiz is first available to students. Note in addition to the date, there is a military time of day settings as well.
  • The Close date defines the deadline for completing the quiz.
  • The time limit determines how much time is allowed for a single attempt.

Note: If a quiz imposes a time limit of 30 minutes, but a students begins the attempt only 10 minutes prior to the close time, the student will only get 10 minutes.

quiz timing

Grade

  • Grade category - If you have categories in your gradebook, select the one you wish the quiz to be in here.
  • Attempts allowed - Students may be allowed to have multiple attempts at a quiz. This can help make the process of taking the quiz more of an educational activity rather than simply an assessment. If the quiz is randomized then the student will get a new version for each attempt. This is useful for practice purposes.

Note: You can change the allowed number of attempts for different groups or users in the Group or User override sections of the Quiz Administration settings block.

  • Grading method - When multiple attempts are allowed, there are different ways you can use the grades to calculate the student's final grade for the quiz.
    • Highest grade - the final grade is the highest (best) grade in any attempt
    • Average grade - the final grade is the average (simple mean) grade of all attempts
    • First grade - the final grade is the grade earned on the first attempt (other attempts are ignored)
    • Last grade - the final grade is the grade earned on the most recent attempt only grade in a quiz

grade

Layout

New page

For longer quizzes it makes sense to stretch the quiz over several pages by limiting the number of questions per page. When adding questions to the quiz, page breaks will automatically be inserted according to the setting you choose here. However, you will also be able to move page breaks around by hand later on the editing page.

Note that changing this setting has no effect on questions you have already added to the quiz. The setting will only apply to questions you add subsequently. To change the page breaks in an existing quiz, you need to go to the quiz editing screen, tick the 'Show page breaks' checkbox, then use the repaginate control.

Navigation method

Free is the default and the option most commonly used by faculty. By choosing Sequential instead of Free, the teacher is forcing the student to progress through the questions in order without being able to go back to a previous question.

Note: Since questions are not required, a student could advance to the next question without answering, and then be unable to return to the unanswered question.

Layout options in quiz

Question Behavior

Shuffle within questions

If set to 'yes', then each time the student takes a quiz the parts of the question will be shuffled randomly.
question behavior settings

Review Options

These options control what information students can see when they review a quiz attempt or look at the quiz reports.

  • During the attempt settings are only relevant for some behaviors, like 'interactive with multiple tries', which may display feedback during the attempt.
  • Immediately after the attempt settings apply for the first two minutes after 'Submit all and finish' is clicked.
  • Later, while the quiz is still open settings apply after this, and before the quiz close date.
  • After the quiz is closed settings apply after the quiz close date has passed. If the quiz does not have a close date, this state is never reached.

Review options

Click Save and Display to add questions.

Adding Questions to a Quiz

To add Questions, click the Edit Quiz link in the Administration block for the quiz.  If there are no questions added yet, click the Edit Quiz link.

edit quiz

 

Next, click the Add button.

add

After clicking Add, users have the option to create a question, insert an existing, specific question or add a random question from the question bank.

add options

Question Bank

If adding a question from the question bank, users can select a single question by clicking the plus sign or click the checkboxes to select multiple questions at once, and clicking the 'Add Selected Questions to the Quiz' button.

Selecting quiz questions

Random Questions

Under Add, if you select to add random questions, you can select the category and the number of rnadom questions from that category.

random quiz questions

Preview the Quiz

To preview your quiz, click Preview link in the Administration block. Previewing quiz displays the questions, navigation and timer being used.

preview a quiz

Points for Quiz

Maximum Grade determines the possible points for the quiz The default is 100 points, but teachers can change the number and click Save to adjust the point total.

points for quiz

User Overrides

User overrides allow faculty members to create unique quiz settings for individuals. Additional time, more attempts or different quiz dates are an option.

  1. In the Administration block, click the User Overrides link.
  2. Click Add a User Override
  3. Select the name of the student.
  4. Next choose the special rules you want to apply for that student.
  5. You can change the Open/Close date; the time Limit or the number of attempts allowed.

quiz override

Quiz Overrides

AsULearn allows you to override quiz settings for individual students and groups of students. This is very useful when you have a student that needs extended time on a quiz because of ADA accommodations or have a student that needs to take the quiz at a different time because of an appropriate issue such as a death in the family.

To Start:

  1. On the main course page, click on the quiz and select the "User overrides" Link in the Administration menu.

    quiz override
     

  2. Click on the "Add user override" button in the center panel.

    add override
     

  3. Select the student who requires an override, then enter the new parameter. Any parameter left unchanged will match the original settings for the quiz. You can set password, open date, close date, time limit, and attempts allowed.

    override
     

You can add as many overrides as you need. These same options are available under the "Group override" link as well to change parameters for a set group of students.

Here is a video reviewing these steps:

Quiz - Best Practices for Teachers
  1. Before offering a high stakes quiz, we encourage you to create a short sample quiz to acquaint students with the tool.
  2. Once students have started to take the quiz, the questions cannot be deleted. If you discover a bad question once the quiz is in place, then you can give the question a weight of zero, so it does not influence the final score.
  3. By default, all questions are given a weight of one. If you create a matching question with five parts, you may want to increase the weight to five to reflect the number of items being asked of the student. Weights are adjusted on the Edit tab of the quiz.
  4. If you delete a quiz from a course, all the student attempts and gradebook scores are deleted as well.
  5. Individual student attempts may be deleted from the results page if you need to give a student a second chance. From the results tab, click the box by the student attempt and click the "Delete selected Attempt" at the bottom of the page. Remember, this really will delete it completely.
  6. If you have a student with special needs, LTS can show you how to create a user override, so a student can have additional time or take the quiz on different dates.
  7. If you received a test bank of questions from a textbook publisher, please work with a member of the LTS team to discuss options for importing those questions into a course.
Quiz - Best Practices for Students
  1. Make sure you have a solid internet connection. Wireless connections can be spotty, so we encourage users to connect directly to a router or use a computer on campus.
  2. If a quiz is timed, the timer displays and indicates the time allowed for the quiz. If the browser is closed, the timer does not stop; the clock keeps ticking until the time allowed expires.
  3. When a student answers gets to the end, the student can see which questions were answered; saves happen automatically now.
  4. Students should click "Submit all and finish" when complete.

sample quiz summary of attempt

Quiz - Correcting a Bad Question in a Quiz

Once a teacher has created a quiz and a student has attempted the quiz, questions may not be added or deleted.

While a teacher cannot remove a question once a quiz has been taken by one or more students, teachers can address the issue of problematic questions in other ways.

Option 1: Set the Question Value to Zero

By default, every question has a default point indicating its worth.  By changing the default points of the question to zero, the question will no longer have an effect on students' grades. 

quiz points

 

Option 2: Make More than One Answer Correct

With multiple choice questions, more than one answer can be given a score of %100.  The teacher could add the %100 grade to multiple answers and click save.  On the results page, click Regrade to update the student scores.

percent

 

NOTE: While you can change the default mark and the grade for a question, NEVER NEVER change the setting for One or Multiple Answers after students have taken the quiz, because it will delete all the student responses to that particular question.

multiple answer

 

 

Resources

Link to a File

When adding Files, there are two options.

Option 1: Drag and Drop

  1. From the main course page, turn editing on.
  2. Next, open a window that displays the hard drive of your computer.
    • PC > go to the Windows button in the lower left hand corner > Documents
    • MAC > Open a Finder window
  3. You may select a single file or multiple files from the hard drive.
  4. Drag the file names to the block in AsULearn and release the mouse key. In the screen shot below, the "Assignments.pdf" was selected and dragged below the link called Sample Quiz.
  5. You may see a spinning icon as it transfers the file, but the file link should appear on the AsUlearn page. 

drag and drop files

Option 2: Upload the File Manually

To link to a file in your AsULearn course, follow these steps.

  1. From the main course page, turn editing on.
  2. Click the Add an activity or resource link.
  3. Under the Resources header, look for File and click the radio button by it, and click Add.
  4. Enter a name for the link.
  5. In the Content block, click the Add button.

    Add a file

  6. After clicking Add, the File Picker window appears.
  7. Click the Upload a File link, to select a file from your hard drive.
  8. Click Upload this file Note: Do not try to select multiple files; pick only one.
  9. Click Save and Resturn to Course, and file should now be displayed on the main course page.

upload a file

Link to a Web Site

To add a link to a web site in your course, follow these steps.

  1. From the main course page, turn editing on.
  2. Click the Add an activity or resource link.
  3. Under resources, click the radio button by URL and click ADD.
  4. Enter a name and URL in the settings page.

URL link

Link to a GoogleDoc or Dropbox File

To link to a GoogleDoc or Dropbox File in your AsULearn course, follow these steps.

  1. From the main course page, turn editing on.
  2. Click the Add an activity or resource link.
  3. Under the Resources header, look for File and click the radio button by it, and click Add.
  4. Enter a name for the link.
  5. In the Content block, click the Add button.

    pick file
     

  6. After clicking Add, the File Picker window appears.
  7. Click the Upload a File, to select a file from your hard drive OR click one of the repositories such as GoogleDocs or Dropbox.

    file picker
     

  8. Login to your GoogleDocs of Dropbox account and click to select the file.
  9. Click Save and Return to Course, and the file should now be displayed on the main course page.
Students Submitting Google Docs or DropBox files
  • Click the name of the assignment, on the main course page.
  • Click the Add Submission Link below the assignment description.
  • Next, click the Add button.

pick a file

  • After clicking the Add button, the File Picker window appears. Select Google Docs or DropBox depending on what repository holds the file you want to submit.

 file picker

  • There is a Login button that you to login into your account to select the file. After logging in, click a file name to select it.

select file

  • Click to select the file. After selecting it, it should appear in the window as the submission.

selected file for assignment

  • Click Save Changes.
Link to a file on the streaming server (ASU Stream media)

Please Note: Before you can link to media on the streaming server you must first request an account and upload your supported file(s) to the streaming server.

  • You may request a streaming account here
  • For directions on uploading files to the streaming server click here for PC and here for Mac.
  • Currently the streaming server supports flv, mp4, and mp3 files.

Once the file has been uploaded to your private_flash directory on the streaming server:

Log into your AsULearn course, and from the main course page, turn on editing.

Add an activity or resource > Page

Click the "Insert Moodle media" button on the HTML editor toolbar.

In the new window click "Find or upload a sound, video or applet..." which will open the File Picker.

Select the new ASU Stream Media repository in the picker.

Navigate to your private folder, and click on the file to which you wish to link.

You will now see the file listed in the Page Content field.  Don't worry, the embed will happen when you save the page.

Click "Save and Display" to see and test the streaming media.

Please note: Be aware that, though this example uses a "Page" resource, you can call and embed streaming media anywhere you have access to the HTML editor as Teacher (labels, quiz questions, forum descriptions/posts, assignment descriptions....anywhere you have access to the editor).

Additional support:
If you have any questions about streaming media and how to integrate it into your course, please contact us and we'd be glad to answer your questions.

Gradebook

Making Gradebook Available to Students

To make the AsULearn gradebook available to students, follow these steps.

  1. From the main course page, click the 'Edit Settings' link under the cog wheel.
    Edit Settings

  2. Scroll down to the section labeled Appearance.
  3. Toggle the "Show gradebook to students" to Yes.

    show gradebook to students

  4. Click Save Changes at the bottom of the page.
Gradebook Guide

Gradebook Availability for Students

Check if your gradebook is available to students.

Main Course page > Cog Wheel icon> Edit Settings > Appearance > Show Gradebook Yes/No > Save

Gradebook Components

Main Course Page > Cog Wheel Icon > Grades

View - Grader Report

The view tab displays a grid with all the students currently enrolled in the course and any columns for graded activities. If graded quizzes, assignments or forums were created on the main course page, those items are automatically added to the gradebook.

Grader Report

Enter Grades

To enter grades directly in the gradebook, click the pencil icon of that column to enter the single view.

single select view

 

Single View

enter grades

With single view, instructors can enter grades and feedback, and then click Update to save the grades.

Perform Bulk Insert

Bulk Insert allows instructors to enter grades for multiple students based on specific criteria.  For example, following a quiz, the teacher may want to enter a zero score for any student who failed to take it.  With Perform Bulk Insert, the teacher would just follow these steps.

  1. Click the Perform Bulk Insert box.
  2. Set For at "Empty Grades" which means the insert will only happen for students without existing scores.
  3. Insert Value: 0
  4. Click Update to perform the bulk insert.

bulk insert

Gradebook Setup

The gradebook setup page determines how scores are calculated into an overall grade. If an instructor has added assignments or graded forums on the main course page, then those items automatically appear in the gradebook.

setup tab

 

If an instructor wants to add a column in the gradebook for activities that have occurred outside of AsULearn, then Setup is the place to begin.  The links to add a category or an item are at the bottom of the page.

Add Category

Categories are similar to folders. Categories can be created when several items should be grouped together and assigned a certain percentage weight, i.e. quizzes are 20% of the final grade.

Add Grade Item

Grade Items are individual items; it creates a column in the gradebook to enter scores.

add

Aggregation Types

  • Natural Weighting - Sum of Grades
  • Mean of Grades (average scores)
  • Simple Weighted Mean of Grades (Points earned divided by points possible for a percentage)
  • Weighted Mean (percentage grading, i.e. quizzes worth 20% of the overall grade)

Selecting Aggregation

On the setup page, click the Edit > Edit Settings link at the end of the first row.

select aggregation

On the Edit Settings page, instructors may select the desired aggregation.

type

Grade Display Type

When clicking the Edit icon, users can choose how scores will be displayed to students.

  • Real = Raw score
  • Percentage
  • Letter – based on the letter scale tab in the gradebook

Reality Check – Login As

We strongly recommend that faculty login as a particular student to double check what students see in the gradebook. LTS can show you how to do login as a particular student, if you are not certain.

Export to Excel

Within the Gradebook, it is possible to export the data to a variety of formats including Excel. This is a great to keep a record of student work after the semester has ended.

export to Excel

Gradebook Builder

In AsULearn, there is a tool for more quickly creating a gradebook, but there are certain caveats.

  • The Gradebook Builder tool can only be used one time in a single course.
  • The Gradebook must be empty to use the Gradebook Builder tool.
  • Once you create a gradebook with the Gradebook Builder, it creates a template which can be used in other courses.
  • Once you set up a gradebook using the Gradebook Builder, it can be edited with the traditional gradebook tools in Categories and Items.

Gradebook Builder

Main Course Page > Administration block > Grades

  • Click the Gradebook Builder link.

Gradebook builder steps

Step 1 – Add a Category

On the left of the page, type in all your Category names. After each Category, click on the Add button (right). The Category will display on the left.

Step 2 – Add Grade Item(s)

After adding Categories, type in the number of Manual Grade Items and choose the Category it will be placed in and click on the Add button.

Note: If offering online quizzes through AsULearn, toggle manual grade items to Online Quizzes.

Step 3 - Grading Method

Here your selecting the aggregation method for the scores; this step determine how grades are calculated, and it can be changed later if necessary.

  • Mean of Grades – all scores are averaged
  • Weighted Mean of Grades – if you weight items by percentage, use this method
  • Natural – all scores are added together for the sum
  • Simple Weighted Mean – all scores are added together and then the point total is divided by the points possible to create an overall percentage.

If you select Weighted mean of grades because you use percentages to weight various activities, you will need to add the weights for the categories.

After selecting Weighted Mean of Grades, the Category Weight boxes appear.

The gradebook builder defaults to 100 point items, but these can also be edited.

gradebook builder weights

Step 4 – Save to Gradebook

Saving to the gradebook creates the categories and items, but it also creates a template which can be used in other courses.

Note: If you added online quizzes to a category, you will be reminded that you need to build those quizzes in the course.

quiz prompt in grade builder

Using this Gradebook Builder template in another course

To re-use the template you just saved in another course, follow these steps.

  1. Go to the course course that needs the gradebook build. Note, this gradebook must be completely empty too, or the Gradebook Builder tool is not usable.
  2. Main Course Page > Administration block > Grades
  3. Click the Gradebook Builder link.
  4. From the drop down list in the center, click the course where the Gradebook Builder tool was utilized.
  5. After selecting the course, the gradebook should automatically replicate to the course.

select course

Import Scantron Results

Scantron Advice to Students

We recommend entering last name and first name in the Name section and Banner ID in the Identification Number section. Please encourage students to enter a space between first and last names.

Banner ID's

Students may not know their Banner ID numbers; please require them to look them up prior to the test. Enrolled students have access to their ID numbers in their individual AppalNET accounts. Faculty can easily download a class roster that will contain students' names, email addresses and Banner ID's through the AsULearn gradebook.

Recommendations

  1. Require students to know/bring their Banner ID's on testing days.
  2. Print out a class roster prior to class with Banner ID's for students who forget. Faculty may also check for Banner ID's in the Faculty Portal, using 'Detailed Class List

Downloading a Class Roster in AsULearn

Importing Scantron Results

The testing service will email a CSV file that includes the info entered on the scantron sheet: students names, Banner ID's, raw scores, and percentage scores for the test.

  • The CSV file can be opned and edited in Excel.
  • Look over the User ID column, which is the Banner ID. Make sure the required 9 digits appear for each row. Either correct or remove rows that appear problematic.
  • Remove any letters that may appear in the User ID row. (Long names sometimes carry over to this column.
  • Consider renamding the raw score or percentage column to SCORE, so you are certain to import the correct one.
  • Be sure to save the file after editing.

From the main course page, click the Grades link in the Administration block.

  • In the Gradebook, click the Import tab.

import grades

  • On the next screen, click to upload or drag and drop your CSV file.
  • Click the Upload Grades link.
  • On the next screen, scroll down below the Import preview to set up Map From and Map To.

import grades

  • Map From = the field names in the CSV file
  • Map To = the identifiers in AsULearn
    Use ID Number for Banner ID OR use Email address

Grade Item Mappings

The Grade Item Mappings determines where the scores will be imported to in the gradebook.

Users may select to import into an existing grade column in the gradebook or users can select to import the scores as a new grade item entirely.

Note: When scores are imported as a new grade item, it defaults the possible score to 100 automatically, but this maximum score can be edited later in the gradebook

  • Click Upload Grades

If there is a bad Banner ID number or a bad email address, the import will fail and not import anything. If everything has worked properly, you should see an Grade Import Success message.

If you get an error message, then copy the Banner ID or email address, so you can troubleshoot the issue in the CSV file. With errors, you need to remove the row with the bad Banner ID or email in the CSV file or you need to correct the listing and try the import again.

Importing Grades

Creating a Roster in AsULearn

To import grades, you do not need a class roster with Banner ID's and email addresses, but many faculty find it helpful as a reference in case they get an error message during the grade import process.

  • From the main course page, click the Grades link in the Administration block.

export

  • Next, click the Export Link.
  • Click Excel Spreadsheet.

The page also lists any graded assignments in the course. If you are only looking for a roster, click None at the bottom of the page.

no grade items selected

  • Click the Submit button.
  • Next, click the Download button, and open or download the file to your hard drive.

Prepare a CSV File

If you downloaded a class roster and want to import that file with new grades into AsULearn, it is important to do a Save As in Excel, and save the file as CSV (comma separate value) type file. In the screen shot below, you can see that it contains headers that clearly identify the components; the CSV must contain either the BANNER ID or the email address of each student, along with the scores to be imported.

CSV file

Importing to the Gradebook

  • From the main course page, click the Grades link in the Administration block.
  • In the Gradebook, click the Import tab.

import

  • On the next screen, click to upload or drag and drop your CSV file.
  • Click the Upload Grades link.
  • On the next screen, scroll down below the Import preview to set up Map From and Map To.

import settings

  • Map From = the field names in the CSV file
  • Map To = the identifiers in AsULearn
    Use ID Number/ID Number for Banner ID, OR use Email address/Email Address for email addresses as the token

Grade Item Mappings

The Grade Item Mappings determines where the scores will be imported to in the gradebook.

Users may select to import into an existing grade column in the gradebook or users can select to import the scores as a new grade item entirely.

Note: When scores are imported as a new grade item, it defaults the possible score to 100 automatically, but this maximum score can be edited later in the gradebook

  • Click Upload Grades

If there is a bad Banner ID number or a bad email address, the import will fail and not import anything. If everything has worked properly, you should see an Grade Import Success message.

If you get an error message, then copy the Banner ID or email address, so you can troubleshoot the issue in the CSV file. With errors, you need to remove the row with the bad Banner ID or email in the CSV file or you need to correct the listing and try the import again.

Exporting Gradebook to Excel

Main Course Page > Administration block > Grades

  1. In Grades, click the Export tab > Click Excel spreadsheet. It will default to downloading as an OpenDocument spreadsheet.
  2. By default, all graded items are selected, but users may deselect anything by removing the check following the unwanted item.
  3. The feedback is not included by default, but users may check that box to add it to the Excel file.
  4. Click the Submit button.
  5. This screen previews what will be downloaded. By default, it only displays 10 students. Click the download button to complete the process.

export to excel

Included Items

By default all the items in the gradebook are selected to be downloaded, but any be unchecked.

grade items included in download

Export Options

export options

Overriding Grades in the Gradebook

To override grades in the AsULearn gradebook, follow these steps. Please be aware the AsULearn gradebook will always display and calculate overriden grades, so use this feature carefully.

1. Go into the course gradebook.

2. Click on the pencil next to the student grades you’d like to change.

3. Once you click on the pencil you'll see all students and the grades for that assignment

4. Notice the box available beside each student for overriding grades

5. Check the box for the students you need to update and then fill the grade in the grade field.

6. Enter the value for the student's grade (in the above example I enter a "50" )

7. Click Update at the bottom to save changes.

This will update the score for the student's assignment.

 

Perform Bulk Insert

Bulk Insert allows instructors to enter grades for multiple students based on specific criteria.  For example, following a quiz, the teacher may want to enter a zero score for any student who failed to take it.  With Perform Bulk Insert, the teacher would just follow these steps.

  1. Click the Perform Bulk Insert box.
  2. Set For at "Empty Grades" which means the insert will only happen for students without existing scores.
  3. Insert Value: 0
  4. Click Update to perform the bulk insert.

bulk insert

Gradebook Set Up Options - Aggregations

Aggregation Types

  • Mean of Grades (average scores)
  • Weighted Mean (percentage grading, i.e. quizzes worth 20% of the overall grade)
  • Simple Weighted Mean of Grades (Points earned divided by points possible for a percentage)
  • Natural Weighting

 

Mean of grades

This aggregation method calculates the score as a percentage for each graded item; adds all the percentages for a category; and divides by the number of graded items.

Weighted mean

This takes the average of all of your grades, but you can apply percentage weights to individual items to make them count more or less. Each item will be multiplied by the weight before being added into the total points earned or calculating the total possible points.

Simple weighted mean

The difference from Weighted mean is that weight is calculated as Maximum grade - Minimum grade for each item. 100 point assignment has weight 100, 10 point assignment has weight 10. Points earned are divided by points possible to create the percentage earned.

Natural Weighting

Natural weighting is the a new gradebook feature in our latest upgrade of AsULearn.  Natural replaces the old aggregation called Sum. By default, natural weighting produces a sum of the grades. The Weights column displays the relative weights of the items, as percentages, based on each item’s points.

Instructors can override grade items’ default weights and enter alternate weights instead, by checking the box next to any of the weights.

The natural weighting method is flexible and can be applied in different ways to produce different results. People who utilize sum or percentage grading could take advantage of this aggregation method.  Flexibility can also sometimes create confusion, so if anyone has questions about gradebook setup, we encourage them to contact us directly at idesigner@appstate.edu

Gradebook Video - Simple Weighted Mean of Grades

 

Simple Weighted Mean of Grades – This aggregation method is best for people who use a combination of points and percentages. This aggregation type does not allow you to set a weight for items or the categories; it simply uses the inherent weighting you've established by setting different maximum point values. A 75 point item is worth more than a 25 point item. If you want all the student scores added together and divided by the points possible to obtain a percentage, use this aggregation.

Gradebook Video - Sum of Points (Natural)

Natural Aggregation - Sum of Points

This method adds all the values of the various graded items together. It works best for people who work on a point system to determine final grades.

Natural replaces the old aggregation called Sum. By default, natural weighting produces a sum of the grades. The Weights column displays the relative weights of the items, as percentages, based on each item’s points.

Instructors can override grade items’ default weights and enter alternate weights instead, by checking the box next to any of the weights.

The natural weighting method is flexible and can be applied in different ways to produce different results. People who utilize sum or percentage grading could take advantage of this aggregation method.  Flexibility can also sometimes create confusion, so if anyone has questions about gradebook setup, we encourage them to contact us directly at idesigner@appstate.edu

Gradebook Video - Setting Up Percentages

 

Weighted Mean of Grades – If you weight various items or categories as being worth a particular percentage of the overall course grade, use this aggregation type. After selecting this type, a weight column will appear where users may assign percentages to items or categories, i.e. Exam 1 is 25%.

Main Course Page >Cog wheel icon > Gradebook setup

gradebook setup

 

To be able to assign weights to items, select the Weighted Mean of Grades Aggregation type.

Edit > Edit Settings

Edit settings

 

Change the Aggregation type to Weighted Mean of Grades

weighted mean of grades

Once Weighted Mean is selected, the weight boxes appear, enter the weights for the categories or grade items, and click Save Changes at the bottom of the screen.

Metacourses in AsULearn

Metacourse Information

Would you like to combine enrollments for different courses or sections into a single course in AsULearn, so you don't have to post information and resources multiple times? In AsULearn, you can very easily achieve this by adding a "Course meta link" to add enrollments from another course/section, and combine users from as many courses/sections into a single AsULearn course site as you wish.  NOTE: You must have TEACHER role in any course(s) in order to be able to add a meta link to it.

Sample Scenarios: "I teach two sections of HIS 1102, and I'd just like to combine them in a single AsULearn course..." OR "I teach a MUS4411 for undergrads, and a 5411 for grad students..."

In AsULearn, you can turn any course into a "metacourse" by simply adding a "Course meta link" enrollment method to add students from another course/section.  Your "metacourse" is simply one of your existing course sections created by Banner.  So, for example, you can go to HIS 1102-101, and add a "Course meta link" for HIS 1102-102 to add the students from section 102 into section 101's course site in AsULearn. 

If you have a more complex situation (involving multiple instructors or very high numbers of sections) please contact your LTS college consultant to find the best solution for your specific need.

Adding a Course Meta Link

STOP!! If you don't make use of groups in your course (for things like sorting your Gradebook by section, separate Attendance sessions for each section, etc) you can proceed.  If you DO make use of groups based on section, you should go to the course where you will host your content, and create a group and place all the students in that group BEFORE you add the meta link(s)!  With that being said...

In AsULearn, you can bring in enrollments from other courses/sections in which you have 'Teacher' role by adding a "Course meta link" enrollment method. If you need to create meta links to courses where you are not the instuctor of record, the actual instructor can add you to her/his course as a Teacher in AsULearn (see Adding People to a Course).

Here's how to add a course meta link, and assign the imported users to a new or existing group (if desired):

  1. Navigate to the course in AsULearn that you wish to use as your "metacourse" (where you've placed all your content).  You must have "Teacher" role in the course, as well as in any other courses you wish to "meta link" to.
  2. Click the 3-line "Hamburger" button at the top left to open the drawer, and click 'Participants.'

    Drawer with Participants link
     

  3. At the right of the Participants window, open the Gear icon, and click on the Enrollment Methods link.

     Gear Menu - Enrollment Methods

  4. On the resulting Enrollment Methods page, use the Add method... pulldown menu to select Course meta link.

    Add Method - Course Meta Link Option

  5. From the pulldown menu containing all the courses in which you have the Teacher role, select the course whose enrollments you wish to add, being sure to check for the correct term.  You can also use the Search field to search for courses in the list by number, section, or name.  Again, be sure to check the term! 

    Select course for meta link

    Though they have to be selected one at a time, you can add as many course meta links as you wish from this screen.  They appear as blue buttons at the top as they are added.  If you make a mistake, just click the 'X' to remove the course from the meta link list:

    Choose Multiple Courses

  6. Use the "Add to group" option create groups and add meta-linked students to groups right from the 'Course Meta Link' page.  If you forgot to make your groups, just create them here (and you can rename them later if you want), or simply assign them to the desired existing group.  If you want individual groups for each linked course, you'll have to add them one at a time.  IN the example above, all the students in the 3 meta linked courses would be placed in the same group.

    Add to Group option
    Groups are especially useful if you use the Attendance tool and set up sessions for each section, and if you want to filter your Gradebook by section.  In that scenario, you''ll add your meta links one at a time so you can control the groups.

  7. When you are satisfied, click the 'Add method' button:

    Click Add Method Button

  8. When you're done, you'll be returned to the Enrollment methods page, where you will see the enrollments you added to create your "metacourse." Success!  You can delete mistakes from this page also, if you notice you selected the wrong course, and you can see how many users came in on the meta link(s) -- one less than the total, since you are counted as the instructor as well.  If you wish to add another meta link or links, use the 'Add method' pulldown and repeat from Step 4.

    List of Enrollment methods

  9. You'll want to be sure that only your "metacourse" is visible to students, and all the "child courses" you added via the meta link are NOT visible. That way, your students see only your "metacourse" since the other section(s) are not visible.  No confusion!  Remember that ALL courses in AsULearn are made visible on the first day of class -- so you'll want to 'hide' the sections you aren't using on that first day.
  10. It is also a recommended practice to place a "Welcome message" in the summary at the top of your course (or create a label), letting students know that they're in the right place. Something like: "Welcome to MUS1001--Sections 101, 102, & 103!" That will stop the emails from students saying, "I'm registered for section 103.  Why do I see section 101!?!"
  11. If you have any questions or problems, please contact your assigned LTS college consultant.

Backup and Restore Courses

Backup in AsULearn

From the main course page, click the Backup link in the Administration block.

backup 1

After clicking Backup, the process begins. 

If you want to make a backup with all the defaults, you may click on "Jump to Final Step" button, click "Continue" and then skip to the final step below. 

 

Click Next.

backup 2

By default, all items are selected for inclusion in the backup.  Note, it is not possible to backup user data.

backup 3

Scroll to the bottom of the page, and click next.

backup 4

 

Scroll to the bottom of the page, and click the Perform Backup link.

Wait for the “The backup file was successfully created,” message.

backup 5

After creating the backup file, there is a link at the end of the row you can click to download the file.

Download backup file

Restore a Course

From the Main Course page, click the Restore link in the Administration block.

After clicking Restore, you will see the options to:

  • Merge all materials into current course OR
  • Overwrite current course

Merge - Protects any exisitng materials and simply adds your backup file materials

Overwrite - Deletes everything first and then restores the backup file.

On the Next Page, you will see a list.  Look for User private backup area.  If you do not see your backup already listed, you will need to upload it by clicking the Manage Backup Files link.  If you already have the backup there you wish to restore, just click on that backup's name to begin the restore process.

User backup files

Follow these steps to upload your backup file.  Drag and drop the file or click the Choose a file to manually navigate to the browser button and select the file.

restore - add file

After selecting a backup file to be uploaded, be sure to click Save to keep it.

Next click the uploaded file name to restore it to the course.

select file to restore

After clicking the file name, the restore process begins and asks the user to click Continue to move forward in the process.

Import process

 

After waiting for the restore process to complete, a success message should display.

success restoring course